Personal Assistant to the CEO > Harelbeke > Joboolo BE :
Société : Smappee Lieu : Harelbeke Flanders Site source : Talent BE
With a global reach and a dynamic, rapidly expanding team, we're driving innovation and sustainability to power a brighter future. We’re looking for a PersonalAssistant who will support the CEO primarily and provide additional support to management team members to make sure that operations run efficiently. Your primary responsibility will be providing high-level administrative support to the CEO and proactively identifying priorities and deadlines, ensuring that tasks are completed in a timely manner. The ideal candidate for this role is a highly organized and proactive individual with excellent communication skills who will act as the primary point of contact for internal and external communications.
Responsibilities You manage the CEO’s calendar, including scheduling meetings and appointments.
You are responsible for travel management, which includes tasks such as coordinating bookings and offering assistance to the CEO and other travelers with any travel-related inquiries. You anticipate the CEO's needs and proactively address them. You identify opportunities for process improvements and efficiency enhancements within the CEO's workflow and take the initiative to implement them. You assist in coordinating projects and initiatives, liaising with cross-functional teams and stakeholders as necessary. You manage internal communications to keep employees informed on company updates, initiatives, and milestones through newsletter composition, town hall meeting organization, and event coordination, fostering a collaborative and well-informed work atmosphere. You participate in management meetings, where you will compile reports and ensure that action points are diligently followed up on. You facilitate communication between the CEO and employees, ensuring that the Smappee Heroes have the resources and support needed to thrive in their positions. You maintain office supplies, equipment, and facilities to ensure a productive and professional work environment. You act as the main point of contact for visitors, clients, and vendors, ensuring a hospitable and streamlined experience for all. Requirements You have proven experience as an executive assistant or personalassistant supporting individuals at all levels. You are organized and confident, with the ability to work effectively under pressure. You have the ability to handle confidential information with discretion related to the company and its employees. You consistently deliver on commitments and act in the best interests of the organization. You have excellent written and verbal communication skills in English and Dutch. You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). You have excellent time management skills and the ability to multi-task effectively while remaining calm and professional under pressure. You can demonstrate flexibility and adaptability. You think proactively and take initiative. Benefits At Smappee we believe in a modern and dynamic work environment where you can be yourself and truly inspire people to contribute to a better planet.
What can you expect exactly? An inspiring office environment at cleantech hub Snowball:
a place where companies with a heart for sustainable innovation can get inspired and grow A place where you can focus on a good work-life balance with flexible working hours and a home office day Personal growth with multiple career and personal development opportunities in an organization that is constantly evolving A chance to participate in team activities, companywide events and monthly drinks with your colleagues at the HQ Remuneration according to experience, completed with extra-legal benefits such as an electric company car and charging card, meal vouchers, eco vouchers, health insurance, group insurance, holidays supplemented with ADV days, profit participation and optional bicycle leasing An ideal location along the E17, spacious parking, electric car chargers and bicycle storage A job where you can truly contribute to a better planet Smappee HarelbekeFlanders
