Company : Unique Location : Etterbeek Brussels From : Talent BE
- Arrange conference calls, lunches, travel and help with the preparation of internal and external meetings and events.
- Maintain up-to-date filing systems to allow lawyers to find and use documents easily.
Assist with document management including the secure storing/archiving of files.
- Format, photocopy, scan, print and bind documents as required.
- Produce accurate, attractive and well-presented documents from unformatted text and data using PDF, Word, PowerPoint, and Excel and in line with the firm's house style.
- Effectively manage lawyers' Outlook calendar.
- Efficiently use the various company IT systems including:
• Pro-actively manage lawyers' client contacts using the firm's contact database.
• Client billing and follow-up on outstanding bills with client administration.
• Ensure that lawyers' time is entered on our time management system.
Prepare and follow up on lawyers' expense notes.
• Work closely with lawyers to keep their online bio updated.
• Open new client matter accounts and draft engagement letters.
- Perform any other duties as requested by lawyers or the Practice Manager in the general interest of the office.
Profil - A degree in administrative management or equivalent.
Experience can be a substitute for qualifications.
- Excellent knowledge of English, both written and spoken; fluent in German and French.
- Strong written communication and computer skills with advanced knowledge of PDF and MS Office tools. - Must be adaptable to various competing demands, trustworthy and able to demonstrate absolute discretion towards colleagues, clients and external relations.
- A reliable and attentive to detail with exemplary planning and time management skills. - Demonstrates a helpful and can-do attitude.
- Strong listening and problem solving skills; you are able to think on your feet nd are resilient.
Offre A permanent contract A attractive salary package Location Brussels Working hours Full-time DKV, a very good pension plan full transportation reimbursement meal vouchers 8eur sports reimbursement for any activity ( a 30 eur fixed brut amount per month) flexible with the working from home option.
Entreprise The company Legal team in Brussels currently has an exciting opportunity for a highly organised, dynamic and Tech Savvy PersonalAssistant(PA).
The PA shall assist the lawyers in providing a professional, responsive and highquality service to the firm's clients.
The PA shall be responsible for ensuring that all pending tasks are promptly and accurately executed. Unique EtterbeekBrussels
