Company : Axis Group Location : Leuven Flanders From : Talent BE
Outgoing Mail requests from Lawyers:
preparation of letters and envelopes:
Undertake local business marketing tasks Ensure that office is informed for potential traffic/public transportation issues (check related news).
Travel-related things for Brussels people Coordinate with Travel Management Team in Munich in relation to contracts and suppliers.
Taxi Bookings Flights Trains Hotels Preparing Expense forms with underlying tickets for reimbursement Booking guest office inhouse Meeting and Guest Coordination:
Arrange Taxi transfer to and from airports.
Prepare guest offices.
Set up meeting rooms for various events.
Manage Hotel/apartment accommodations.
Handle Lunch arrangements and coordinate with lawyers regarding scheduling.
Reset and clean up after meetings.
Organise and liaise with coordinator from Germany for internal office events.
Ordering/Purchases of Office Supplies:
Procure cleaning materials.
Manage the ordering of stationaries and other supplies.
Coffee and other drinks.
Liaise with washing company.
Handle acquisition of IT materials and Assets (laptops, mobile phones, headphones etc.) Liaise with Garbage and Recycling company for pickups.
IT materials maintenance:
Configure and assist in onboarding and installing IT materials for new hires.
Resolve server issues and coordinate with IT (include out-of-office hours).
Diagnose and resolve issues with workstations of local staff and coordinate with IT if need be.
Liaise with local service providers (i.e.
mobile phones/internet and phone providers).
Resolve connection issues with mobile phone or data SIM and coordinate with provider.
Troubleshoot and maintain printers and scanners.
Profile Fluent in English and German with an understanding of French or Dutch.
Bachelor degree in Office managament, languages or every related field.
Experience in a similar position.
Discrete, communicative and organized.
Offer Our client offers you a permanent contract (full-time or part-time) and:
A varied range of tasks in a communicative environment and an open-minded team; An attractive, performance-oriented salary; Flexible working hours; A vibrant workplace in a central and very accessible location in Brussels; Benefits such as meal or shopping vouchers, attractive family health insurance and pension insurance, travel allowance and much more. AxisGroup LeuvenFlanders
