Office Service Assistant > Page Personnel > Joboolo BE :
Société : Page Personnel Lieu : Brussels Brussels Site source : Talent BE
Maintain documentation relating to storage of files, arrange collections, deliveries and destruction of documents as necessaryAnswering incoming switchboard calls & transfer accordingly to the relevant recipient, announcing the call before the transfer is made.Keep the shared office calendar up to date and communicate to the office any visit, important actions, etc when necessarySupport on the organization of office activitiesSupport with IT related queries when neededMeet and greet all visitors to the office in a professional manner, announce their arrival to the relevant member of staff and show to a conference room.Maintain the conference room booking diary and the online booking system, ensuring that there are no double-bookings.Ensure that all meetings/events held in the office are professionally catered for (including beverages & food) to the satisfaction of the meeting host.Ensure that conference rooms are set up with the specific equipment requirements of the meeting host.Ensure that the reception, conference rooms and kitchen are kept tidy and functional at all times and that they have each adequate supply.Arrange transportation and accommodation for visitors when necessary.Collaboration and coordination with Legal secretaries on administrative tasksMust have a smart & professional appearance as this role has regular contact with external visitors and clientsTeam playerNeeds to understand the importance of client carePositive 'can do' approach to all tasksHardworking with good attention to detailMust be flexible to adjust to the changing environment within the businessExperience of using Microsoft Office suiteBe willing to train as First Aider & Fire Marshall if requiredMinimum Language requirement FR/ENGIntersting package,from Monday to friday from 09h30 till 17h30. PagePersonnel BrusselsBrussels
