Management Support Officer (Brussels) > Joboolo BE :
Company : MUFG Location : Brussels Brussels From : Talent BE
This means investing in talent, technologies, and tools that empower you to own your career.Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.Would you like to work for one of the World's largest banks in an exciting, dynamic and international environment? We are currently recruiting for a ManagementSupportOfficer for our ManagementSupport Office in Brussels.MUFG Bank Europe N.V.
(MBE) is a fully-owned subsidiary of Mitsubishi UFJ Financial Group (MUFG), one of the largest ranked Financial Groups in the world in terms of assets.
A world-class set of businesses and more than 180,000 employees in 50 markets.
MUFG offers stability in an ever-changing market, providing services to high-profile clients worldwide.For more than 50 years MBE offers corporate and investment banking services to both Japanese and non-Japanese corporate customers in The Netherlands and, through its branches.
The goal is to be among the top performing foreign-owned banks operating in The Netherlands, providing value-added banking services and excellent operations, fulfilling both Japanese and Global Multinational Corporate customers' needs.At MBE we are committed to contributing to a more sustainable future.
Thus, we will encourage you to embed environmental, social & governance (ESG) factors in your everyday work and in our culture.The MBE subsidiary based in The Netherlands is a network of branches (Germany Branch (Dusseldorf, Hamburg, Frankfurt, Munich), Spain Branch (Madrid, Barcelona), Belgium Branch (Brussels), Austria Branch (Vienna)), managed from Amsterdam.Your impact at MUFGYou will report to the Head of Belgium by providing a range of HR services to the employees in the Brussels Branch, using initiative to resolve queries and processes in an accurate and timely manner, including time management and administrative support.In addition, you will support the Head of Belgium in the administration of the budget control on general expenses as well as the administration in relation to the range of facility services for the Brussels Branch.
You will provide daily support to the branch in terms of general administration and office management, under the supervision of the Head of Belgium.The role includes the following:
Manage and process invoices payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax through local cash management system.Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax)Manage the investment bookingsManage office investment inventoryFollow-up suspense accounts of Finance and General AdministrationManage control of suspense accounts of the branch and report to local management and to Amsterdam FinanceEnsure accurate and timely submission of financial information to local management and to external regulators/institutionsMaintain the general ledger accountsDeliver relevant reports (statistics, regulatory) to the Country Head, MBE and external stakeholders/ authorities (NBB, Febelfin, FSMA)Support the Country Head in the preparation and control of the annual BudgetEnsure accurate vendor managementLiaise with external suppliers concerning purchase office equipment and supplies ensuring operational efficiency Examine and renew maintenance agreements, rental and insurance contractsEnsure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)Ensure a professional car park management (insurance, taxes, damage reports, etc.)Process the outgoing and incoming mailOrganise internal/ external events such as client incentives, client events and Corporate Social Responsibility activitiesTake responsibility for the maintenance of the Brussels Branch archivesEnsure compliance with the MUFG’s common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirementsEnsure close collaboration with other branches in the application of new (IT) toolsThird-party screeningTasks related to expatriate managementEnsure the time management is accurately maintained and provide administrative support for all employees in Brussels BranchEnsure the smooth running of all operations, processes and procedures in place and aligned to local business needsIn order to be successful in the role, you will need the following:
Skills and experience:
Bachelor degree required or equivalent work experience in office management/finance.Interest/ experience in HR/Administration/Finance areas is desired.Excellent communication and written skills in English and French and/or DutchNumerically competentAnalytical skillsAbility to work accurately with excellent attention to detailFlexible working style and positive team playerProcess drivenKnowledge/interest in accountancy practices and principlesStrong organisational skillsPersonal requirements:
Integrity and ResponsibilityBalance Risk with OpportunityCustomer FocusDemonstrate Global PerspectiveProfessionalism and TeamworkDrive For ResultsCollaborate and Build PartnershipsCommunicate Effectively and ProfessionallyChallenge Ourselves To GrowInfluence and Inspire OthersLead Change & Seek Continuous ImprovementThink StrategicallyManage and Develop TalentWhat do we have to offer:
We offer you a role in one of the largest banks of the world in a growing and international environment.
You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.We take into account your home situation and your ambitions and help you to balance work and private life.Monthly team events.To work in an ambitious, international environment with colleagues from different countries and cultures, who strive for the best.Besides that we will offer you:
Gross salary based on experience and consistent with the market8% holiday allowance and 13th month payment.30 vacation days per year.Commuting allowance based on annual public transport 2nd classMental health workshops and budget for external coursesTraining & development possibilities paid by the bankGroup insurance / Pension :
Participation paid by employerHospitalization :
Participation paid by employerMeal vouchers :
employer participation 6.91 eur and 1.09 eur by employee per working day.Staff loan :
interest rate will be the ECB marginal lending facility rateAdditional information:
Acquisition in response to this vacancy is not appreciated.The role is based in Belgium.
All candidates need to be willing to relocate to Belgium.
Internal employees will be supported in case of relocation.For more information regarding this position you can contact our Talent Acquisition Specialist at:
We are open to considering flexible working requests in line with organisational requirements.MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count.
We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law. MUFG BrusselsBrussels
