Company : Robert Half Belgium Location : Zaventem Flanders From : Talent BE
Fleet management:
You offer administrative support to the general manager regarding company fleet including:
You update the fleet and driver list; You allocate fleet and parking spaces; You control fleet-related official documents and amenities; You manage and control fuel card and its consumption; You allocate pool cars.
Administrative and practical management of expatriates and its family:
You manage communication with Belgian authorities; You manage housing for Japanese and EU expatriates and their families; You manage all formalities related toe the departure and arrival; You offer support the toe expatriate and his family; You give presentations of Living in Belgium.
Receptionist:
You answer telephones; You welcome visitors and ensure access and issues passes when required; You perform other administrative tasks upon requests; You make reservations for meetings, hotels, taxi, restaurants etc; You handle all incoming and outgoing mails.
Document Management System:
You open incoming invoices and scan them in de system; You put in all necessary fields in criteria and send it to the related department; You file and archive all invoices.
As Administrative Assistant you have the following qualifications :
You have a bachelor degree (preferable in office management of administrative field); You have at least 3 years of experience in administration or equivalent; You are fluent in Japanese and English; You have a good knowledge of MS Office; You have a Belgian driver's license; You have a positive attitude and good customer service skills; You are able to multitask; You have eyes on details; You work confidential; You can handle stress and can work with deadlines; You are good at time management; You are a quick learner and you are eager to learn; You are team player.
Our client offers:
A fulltime contract for an assignment of minimum 6 months; An interesting salary and extralegal benefits; Our client is easily accessible by public transport and there is a parking for the staff; Flexible working hours and working from home is possible.
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