Inbound Logistics Administration Officer > Olen > Joboolo BE :
Société : BD Lieu : Olen Flanders Site source : Talent BE
Ensure efficient & effective administrative handling of paperwork for EDC arrivals:
You are processing documentation and uploading the shipments as inbound deliveries.You participate in daily briefings between planning & operations to ensure the number of resources are in accordance with the incoming shipments to execute inbound priorities.
You update the inbound deliveries in S4 accordingly to ensure a correct data stream for SC planning.You are in close contact with the warehouse to follow up the incoming shipments and perform the necessary actions for over/under receipt after PGR.You are responsible for the correct handling of customs shipments and provide instructions to carriers as requested:
Prepare correct inbound documents while meeting BD Compliance and Export Regulation requirements.
Assure documents such as CMR, delivery notes, invoices, customs documents, certificates, dangerous goods documents are available before receiving.You serve as a back-up for the EDC complaints officer.Internal and external stakeholder communication External:
assure necessary information flow to carriers, customs authorities, customers, incl EDI ( Electronic Data Interchange) …Internal:
assure communication and collaboration with internal stakeholders such as Customer Care, Trade Compliance Center of Excellence, In & Outbound transport and warehouse/wave planning,…Assure Trade & Quality compliancy Prepare compliant inbound documents for shipmentsAssure correct archiving of all compliance files and electronic messagesStrictly follow up of operational processes and report any non-conformities immediately - interact with Trade Compliance Center of Excellence (TCCOE)Assist in execution of internal and external audits by notified bodies (pre-shipment inspection), by local Customs Authorities, by external auditors (for Sarbanes Oxley)KPI management & reportingSetup, report and manage a set of KPI’s.Assure compliance with ISO 13485 requirementsComply to QMS (Quality Management System) requirements.Assure up to date processes, job descriptions and work instructions for your process and team compliant with ISO 13485 guidelines.Assure representation in audits.Education and Experience:
Bachelor or master’s degree in Logistics, Supply chain or equivalentProven experience in LogisticsAdministration, customs & transportation planningKnowledge and Skills:
Good insight in end-to-end logistics processesGood Analytical skills & insight in management of KPI’sCustomer centric and continuous improvement mindset.
You are assertive and show flexibility. Good communication skills, incl.
ability to work effectively in a matrix organizationYou are fluent in Dutch and English, both verbal and written.
Any additional language is a plus!Experience with SAP (S4Hanna), Streamliner (SSW), Manhattan Warehousing system (WMS) and in QMS (Quality Management System – ISO 13485 / CAPA – Corrective Actions, Preventive Actions) are strong plus.Personal values need to be aligned with the company culture:
The BD wayPrimary Work LocationBEL OlenAdditional LocationsWork Shift BD OlenFlanders
