HR Officer Duo > Médecins Sans Frontières Belgium > Joboolo BE :
Company : Médecins Sans Frontières Belgium Location : Brussels Brussels From : Talent BE
The cells are the direct interface between the HQ and the field.
Each member is in charge of a specific component under the supervision (hierarchical link) of an Operations Coordinator, with a functional link (technical link) with the coordinator of the corresponding department.
In the cell, the HR department is represented by the HR Officer.Following the Regrouping process, the cells and RSTs (Regional Support Teams where the Field Recentralisation process is implemented) have been reorganized by region.
Each of the four cells remaining with a classic set up, Cell2, Cell3, Cell4 and Cell6, currently have an operational portfolio of 5 to 6 missions to support.
To allow the HR Officer of Cell 4 and Cell 6 to take charge of the strategic dimension of the role, these cells are supported by an additional HRO Duo.As the HRO Duo, you are familiar with all the projects of the two cells you are supporting.
You have a role of first line support to missions, are part of two cells, working hand in hand with the HRO and in close collaboration with the HR Department and are assisted by the Centre of Expertise in the HR Department.
You are under the direct managerial line of the Operational Coordinators of the two Cells.
You are the main guarantor of the HR OPS demands’ coherence and quality, the matching process, administrative and legal management, team management and HR Eprep (Emergency preparedness strategy) in missions.MAIN RESPONSIBILITIES1.
Definition of operational HR Demand in the HR Department Manage the organic growth:
new post validation, exceptions management, etc.During the ARO (Annual Review of Operations) process, support the missions in the elaboration of the Annual Detachment Plan and the Annual Training Plan 2.
Matching process and Mobility Take part in the International Mobile Staff (IMS) selection for the missions according to the defined frame for the matching processMonitor the quality of the use of HR for the movement and the adequacy of resources with the project(s)/mission(s).
Participate to common efforts needed for the institution to create a healthy HR pyramid in terms of positions in our projectsMobilize the projects teams to provide an HR demand which is clear, precise, complete, quality-driven and predictable.
Vacancy on time, Wedoo clean, documents updated on OOPS/I drive.
Supervise the quality of set up in the mission (coordination and project)Manage the Departure Form (DF) and Welcome Back file (WBF) in WedooManage exception and specific case management for IMS (families, exception on Ccmp&Ben, etc.).Follow and manage the early returns and ensure the link with the Staff Health Unit when it comes to IMS healthEnsure the planning for briefing and debriefing and that mission Coordinators are briefed and debriefed accordinglyBe the cell referent for the follow up of Locally Hired Staff (LHS) detachment 3.
Coherence and quality of administrative management Ensure that decisions applying to employees take into account legal requirements and good HR management principlesTogether with the HRO (according to the topic), support and guide missions in implementing the new policies (from HQ to Field)Steer the HR Coordinator (HRCo) towards an optimal management of HR information tools (Homere, Wedoo,…) and their use as a management toolEnsure the quality of the Homere and Wedoo databasesFollow the good implementation of HR insurances in missions 4.
Legal management Ensure support for the management of the punctual legal cases, together with the Legal DepartmentSupport Coordination teams on legalizations (MSF registration, Power of Attorney, etc.) 5.
Team Management Ensure the empowerment of HR chain in Behaviour managementEnsure that MSF values are appropriated and respected in missionsPlay a key role in the resolution and/or management of conflictsSupport Coordination on team management 6.
HR Eprep Support the mission in the definition of the mission’s Red OrganigramGuide the mission to build the necessary back up for the staff embedded in the Red Organigram 7.
Formative supervisor of the HRCos Frame, support, follow and develop HRCo competencies, together with the HRO, and with the career manager/pool manager who has identified the areas of development and this in the specific frame of formative supervision 8.
Various Ensure the needed Field visit in the supported missions and the related feedback to Pool ManagersGet involved in vertical files upon request from the CO and/or the Head of Field HR According to availability, experience, and/or affinity, may play the role of referent or key user in certain fields (Homere, WeDoo, …) for the rest of the teamParticipate actively in platforms (cell meeting, HRO platform, HR department, HRCo Gathering, ARO and Project Intention, Quarterly Monitoring Meeting, B&O, etc.)Be the backup of the HROs upon request and according to availability/workloadCo-present training sessions (HR Onboarding & HR Foundations & AHRMC) REQUIREMENTSEducation & Experience Minimum 2 years of professional experience with MSF within our countries of operations, at least 1 year in HR and 1 year in a coordination position Competencies IT competencies:
Word and Excel indispensable.
WeDoo & HomereStrategic visionAnalytical spiritPeople ManagementTeamworkLeadershipPlanning and organisationStress management Languages Fluent in French and English (written and spoken)Arabic is an asset CONDITIONS Expected starting date:
As soon as possibleLocation*:
Brussels (Belgium)Frequent field visit Contract type:
Fixed term contract - Full timeContract duration:
12 monthsSalary according to MSF-OCB HQ gridMeal vouchers – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costsAdhere to the MSF principles and to our managerial values:
Respect, Transparency, Integrity, Accountability, Trust and EmpowermentAdhere to the MSF Behavioral Commitments * Due to administrative constraints, given the duration of the contract, candidates must already have the permanent right as Belgian resident or EU national and/or a valid work permit to work in the mentioned location Deadline for applications:
2nd of May 2024How to apply?Please send your CV and cover letter to and mention “Application to HRO Duo position” in the subject of your email.Only shortlisted candidates will be contacted.Position only open to candidates with previous MSF experiences (MédecinsSansFrontières)! No MSF experiences? Check out other job offers on .
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For more information, consult . MédecinsSansFrontièresBelgium BrusselsBrussels
