Société : Unique Lieu : Woluwe-Saint-Lambert Brussels Site source : Talent BE
Coordinating Meetings and Events:
Scheduling and coordinating meetings, conferences, and other events, including arranging venues, catering, and necessary equipment.
Assisting in Budget Management:
Supporting budget planning and monitoring expenditures, including processing invoices, expense reports, and reimbursements.
Supporting Human Resources Functions:
Assisting with recruitment processes, onboarding new employees, maintaining personnel records, and coordinating employee training programs.
Facilities Management:
Overseeing office facilities, including maintenance, repairs, and ensuring a safe and comfortable working environment.
Drafting Reports and Correspondence:
Preparing reports, memos, and other documents as required by management, ensuring accuracy and adherence to organizational standards.
Implementing Administrative Policies:
Enforcing organizational policies and procedures to ensure compliance and consistency across the organization.
Providing Administrative Support to Management:
Assisting senior management with administrative tasks such as preparing presentations, conducting research, and compiling data for reports.
Handling Confidential Information:
Maintaining confidentiality and discretion when handling sensitive information, such as personnel records, financial data, and strategic plans.
Managing Travel Arrangements:
Coordinating travel logistics for employees, including booking flights, accommodations, and transportation arrangements.
Responding to Public Inquiries:
Addressing inquiries from the public, clients, or stakeholders, and providing assistance or redirecting them to the appropriate channels.
Monitoring Office Efficiency:
Identifying areas for improvement in office procedures and implementing strategies to increase efficiency and productivity.
Profil Fluent in English, Dutch and French At least a bachelor's degree in business administration, management, public administration, or a related field is often preferred. Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as experience with office equipment like printers, scanners, and fax machines.
Strong typing skills and knowledge of database management systems are also valuable.
Excellent written and verbal communication skills are essential for interacting with colleagues, clients, and stakeholders effectively.
This includes the ability to draft professional emails, letters, and reports.
Highly organized and capable of managing multiple tasks simultaneously., prioritizing work, maintaining accurate records, and meeting deadlines.
The capacity to identify issues, analyze situations, and propose effective solutions.
Responsible for handling a variety of tasks, including data entry, record-keeping, and document preparation.
Attention to detail is essential to ensure accuracy and prevent errors.
The ability to work well with others and collaborate effectively within a team is important for administrative officers.
Interact professionally with clients, vendors, and other external contacts.
The ability to adapt to new situations, remain flexible, and adjust plans accordingly is key to success in this role.
Given the sensitive nature of some information, maintaining confidentiality and discretion is vital.
Candidates should demonstrate integrity and respect for privacy.
Offre WHAT WE OFFER Permanent full-time contract (CDI) Very competitive salary & attractive full benefits package (2700 € - 3500€ gross per month depending on experience) Very enjoyable international and young team ambiance always on the move Potential evolutions within the organization after a few years Entreprise Our client is a European lobbying agency located in the heart of brussels Unique Woluwe-Saint-LambertBrussels
